SECRETARY 3, MAIN OFFICE/RECEPTIONIST (#10009334)

South High Magnet ( learn more )

Omaha Public Schools

Omaha, Nebraska ( map )

Job Details

  • Job ID: 3942772
  • Application Deadline: Posted until Filled
  • Re-posted : June 24, 2022
  • Starting Date: Immediately

Job Description

POSITION TITLE:  Secretary 3 - Main Office/Receptionist

 

POSITION INFORMATION:

Reports to: Building Principal

Salary Schedule: 32C - $16.23 per hour (Based on Step 1 of the 22-23 Salary Schedule)

Hours to Work:  8.0 hours per day

Work Schedule/FLSA Status: Full-time, 10 month / Non- Exempt

 

Position Purpose:  Performs a wide variety of duties, some of a confidential nature.  Performs general secretarial duties which may be required but not limited to answering phones, basic computer functions, typing, filing, copying, distributing mail, proofreading, etc.  Provides monitoring of students as needed.   

 

Essential Performance Responsibilities

·       Serves as building receptionist.

·       Greets and assists office visitors in a positive and professional manner.

·       Responds to customer services needs over the phone in a timely, responsive way.

·       Maintains student demographic information in the District software system including but not limited to address, phone     number, and custody changes.

·       Monitors and uses the security radio as needed.

·       Assists internal callers with classroom emergencies.

·       Extracts students from class as needed to meet with administrator(s).

·       Provides authorization for students to return to class after visiting the main office.

·       Uses copy, printer, and fax machines regularly.  Troubleshoots and conducts basic maintenance as needed.  Reports unresolved problems to the appropriate channel for further investigation.

·       Assists staff with office machinery as needed.

·       Creates reports and records data as appropriate.

·       Uses mail merge function to create labels, certificates, mailings, and files regularly.

·       Assists with sorting and distributing USPS and interschool mail as well as package deliveries.

·       Creates programs, rosters, certificates, and other word processing documents.

·       Enters student fines into District software as needed.

·       Organizes and distributes student activity cards.

·       Documents lost and found items turned into the office.

·       Assists with student cumulative folders.

·       Uses intra-school communication systems including intercom, alarms, paging, etc. as required.

·       Serves as a back up to create school bulletin.

·       Serves as a back up to the data/registrar position.

·       Follows oral and written directions accurately.

 

Additional Duties
Performs other related tasks as assigned by the principal or other administrative staff as designated by the Superintendent.

          

Equipment:  This position requires the ability to use basic office equipment such as computers, copiers, scanners, and fax machine.  Must always comply with OPS’s guidelines for equipment use.

 

Travel:  Limited travel may be required.

 

Physical and Mental Demands, Work Hazards:

·       Works in standard office and school building environments

·       Occasional overtime may be required by the supervisor

·       Must have organization, time management, communication, and interpersonal skills.

·       Ability to read and use information from written materials and visual displays.

·       Ability to work in standing/walking positions on a frequent basis throughout the work shift.

·       Ability to bend, kneel, stoop and maintain balance while performing job related tasks.

·       Ability to work outdoors during outdoor student activities

·       Additional demands may be required upon request from the Supervisor

 

Interrelations:

·       Contact with personnel within the district and with customers and vendors.

·       Will be working under the direct supervision of the department supervisor in order to complete day to day tasks.

·       Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy.

·       Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues.

·       Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service.

 

Employee Punctuality and Appearance

·       In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave.

·       Any deviation from assigned hours must have prior approval from the employee’s supervisor or building administrator.

·       All employees are required to report to work dressed in a manner that reflects a positive image of Omaha Public Schools and is appropriate for their position.

 

Knowledge, Skills, and Abilities:

·       A High School Diploma or GED equivalent is required.

·       Previous experience working in an office setting is preferred.

·       Previous experience working in a public school setting is preferred.

·       Proficient PC computer knowledge is required.

·       Demonstrate proficiency of the English language to read and communicate with others.

·       Demonstrate proficiency of the Spanish language to read and communicate with others is preferred.

·       Knowledge of District computer software preferred.

·       Ability and patience to work with students and parents.

·       Demonstrate proficiency in the ability to take initiative and work independently

·       Excellent organizational skills

·       Demonstrate a positive attendance record and prior work history

·       Excellent oral and written communication skills.

·       Displays a significant degree of professionalism and confidentiality.

·       Knowledge of OPS’s mission, purpose, goals and the role of every employee in achieving each of them.

 

 

Omaha public schools does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), marital status, sexual orientation, disability, age, genetic information, gender identity, gender expression, citizenship status, veteran status, political affiliation or economic status in its programs, activities, employment, and provides equal access to the Boy Scouts and other designated youth groups. The following individual has been designated to handle inquiries regarding the non-discrimination policies: Director for the Office of Equity and Diversity, 3215 Cuming Street, Omaha, NE 68131. (531-299-0307)   

 

The Omaha Public School District is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process please contact the human resources department at 531-299-0240.

 

 

NOTE: The statements herein are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed, as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

 

EQUAL OPPORTUNITY EMPLOYER

  • Position Type: Full-time
  • Positions Available: 1
  • Job Categories : Support Staff > Receptionist
    Support Staff > Secretary
  • Employer Description

    About Omaha Public Schools

    Omaha Public Schools: where every child is known, loved, and inspired! As a large urban public school district, our mission is to prepare all students to excel in college, career and life. Our programs are just as diverse as the students we serve. Our district consists of 63 elementary schools, 12 middle schools, 7 high schools, 1 virtual school, and 13 alternative programs. We enroll more than 53,000 students from various ethnic, cultural and religious backgrounds. We serve more than 17,000 English Language Learners. Our student population speaks 120 different languages. We meet all students where they are. We work with our gifted and talented students by providing a wide array of enrichment programs. Students have opportunities for advanced studies in essentially every subject area, including all core curriculum, music, art and physical education. Students across all grade levels have optimal educational opportunities. Our magnet schools offer special instruction in STEAM (science, technology, engineering, arts and math), dual language, college readiness, law and global studies. We offer more than 20 career academy programs ranging from urban agriculture and natural sciences to health occupations, culinary arts, zoology, automotive technology, digital video production and welding. We also offer a wide array of programs in visual and performing arts from opportunities like pottery and 3D-design to show choirs and marching bands. We are innovators in the world of educational technology. We are the first district in Nebraska certified to teach digital citizenship. During the 2016-2017 school year, we established the first virtual K-8 school in the state of Nebraska and have since expanded this to K-12. Through online and face-to-face learning opportunities our students are empowered to take ownership of their learning. A well-rounded athletic and physical education program has produced professional athletes and Olympic gold medalists, while instilling in all students the importance of "fitness for life." Our students learn to work and play side-by-side, sharing discoveries and solving problems together. Omaha families value education and expect a great deal from their children and their schools. Our test scores exceed the national average for large school districts. Students have consistently improved test scores on their Nebraska State Assessment (NeSA) tests throughout the past six years. Omaha Public Schools is the third largest employer in the state, with more than 8,000 full-time employees who are involved in the daily operation of our schools. Our teaching staff has an average of 10 years experience and nearly 60 percent hold advanced degrees. Internationally known financier Warren Buffett, annually listed among the wealthiest Americans, has established a coveted award, the Alice Buffett Outstanding Teacher Award, to honor teachers in the Omaha Public Schools. Many of our teachers have won Nebraska Teacher of the Year Awards, Presidential Excellence awards and other national, regional and local citations. For further information, visit our website at district.ops.org or contact us at 531-299-0240 Learn more about us...

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    Job Requirements

    • No experience required

    Contact Information

    • OPS Human Resources
    • 3215 Cuming Street
    • Omaha, Nebraska 68131-2021

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