DISTRICT ( learn more )

Cloverleaf Local School District

Lodi, Ohio ( map )

Job Details

  • Job ID: 3943655
  • Application Deadline: Posted until Filled
  • Re-posted : June 24, 2022
  • Starting Date: Immediately

Job Description



Title: Assistant to the Treasurer
Reports to: Treasurer, local superintendent
Work Activity Classification: Sedentary
Employment Status: Full-time
FLSA Status: Non-exempt



1. High school diploma
2. Working knowledge of bookkeeping
3. Possess a diversified knowledge of the various positions in the treasurer's office
4. Working knowledge of USAS and USPS
5. Demonstrate aptitude for successful completion of tasks assigned


General Description: Accurate and timely completion of required duties


Essential Functions:

1. Responsible for day to day organization and operation of staff duties in the Treasurer's Office.


2. Deposit moneys that come into the treasurer's office, do receipts, and post. Charge off expenses.


3. Receive deposit receipts from the bank. Check and file by school and source. At the end of the month, add deposits by school and source. Check against pink receipts from each school or manager.


4. Post receipts that were deposited by each school secretary, faculty manager, Community Education Director and Recreation Center Director at the end of each month.


5. Reconcile financial books each month. This includes balancing with the bank, printing and filing reports for treasurer's office files and printing school office reports. Process fiche for records at fiscal year and calendar year end.


6. Process purchase orders after approval of superintendent and treasurer. This includes checking to make sure money is available in the account and that the correct account is used. Distribute inventory sheets and tags for equipment. Mail or fax purchase orders.


7. Process professional leave forms, including keeping a record of substitutes and expenses used from grants, putting account numbers on forms coming out of grants. Process expense reimbursements turned in for payment.


8. Check board meeting minutes for clarity before they are printed for the minute book.


9. Keep track of information that could affect the Workers' Comp report.


10. Process biweekly payroll deduction checks. This includes the electronic phone transfer of federal taxes, Medicare, FICA and state taxes. Make copies of deduction reports to go with checks and copies of reports to go to union officers for dues. Double check deductions for local taxes and file the correct tax forms to be returned for local taxes, some monthly and some quarterly. Complete federal and state quarterly returns. Correct and send annuity billings with checks. Post Medicare on computer. File payroll reports.


11. Prepare monthly STRS and SERS reports to send with checks and make copies of STRS and SERS forms for employee files.


12. Assist with getting information for auditors.


13. Annually determine which records can be disposed of according to records retention rules. Package records and complete the report, including the space these records took. Have report approved by committee and forward to Records Commission on state level for approval to destroy. Dispose of records after approval is given.


14. Set up grants received by the district. Calculate salary and fringe benefits and prepare accounting numbers according to each grant. Keep track of budgets to make sure accounts are not overspent. Request cash on grants that apply and do final expenditure reports for grants that have that requirement. Make sure each grant has copies of necessary paperwork needed for audit and copies of all warrants paid for each grant. Charge off fringes on grants where salary and fringes are deducted. Keep assistant superintendent, treasurer, and directors informed on status of grants, so deadlines can be met.

15. Prepare invoices for printing done by printing department. Type purchase orders for
services needed to complete printing jobs that cannot be done by printing department.


16. Prepare invoices for substitute and bus trip reimbursements and also damages done to
buildings by students.


17. Verify information on sales project forms to make sure correct invoice information was used and deposits total correctly for that sale. Verify that a profit was made.


18. Process refund checks and post on computer.


19. Assist treasurer in development and implementation of internal accounting controls and policy.


20. Provide backup for all treasurer's office staff during absences and overload.


21. Assist treasurer when needed.


Other Duties and Responsibilities:

1. Serve as a role model for students in how to conduct themselves as citizens and as responsible, intelligent human beings.
2. Help instill in students the belief in and practice of ethical principles and
democratic values.

3. Conduct other duties related to the treasurer’s assistant’s duties as assigned by the
treasurer and/or local superintendent.


Additional Working Conditions:
1. Occasional exposure to blood, bodily fluids, and tissue.
2. Occasional interaction among unruly children.


Terms of Employment:

Salary to be established by the board.


  • Position Type: Part-time
  • Positions Available: 1
  • Job Category : Administrator > Business/Finance
  • Job Requirements

    • No experience required

    Contact Information

    • Robert Hevener
    • 8525 Friendsville Rd
    • Lodi, Ohio 44254

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